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Terms of Participation of bvitg Service GmbH for exhibitors on the Guided Tours
bvitg Services GmbH (hereinafter referred to as "bsg") organizes Guided Tours on selected key topics at DMEA for interested visitors. Exhibitors wishing to present themselves during these tours must register in advance with bsg on the DMEA booking portal (hereinafter "portal") and purchase a presentation slot subject to a fee. By registering on the portal you agree to these terms of participation.
1. Registration on the portal
1.1. Information marked with an asterisk on the portal is mandatory, as it is required by bsg to conduct the tours.
1.2. Your data will be stored on the portal even after the Guided Tour has been carried out. The bsg will use this data for the planning of future DMEA events and will contact you by e-mail in this regard if necessary (cf. § 7 of these conditions of participation). If you do not agree to this retention, you can request the deletion of your data or your entire portal user account by sending an e-mail to dmea@bvitg.de. This does not affect the transfer of rights of use in relation to contributions already made, which is irrevocable (cf. § 5 of these terms of participation).
1.3. By registering on the portal and accepting these terms of participation, you agree to provide the services specified in these terms of participation.
2. Booking procedure and deadlines
2.1. The topics of the respective tours will be announced on the DMEA website. A limited number of slots are available for each topic.
2.2. Starting with the booking date of January 9, 2024, it will initially only be possible for Gold, Silver and Bronze partners of DMEA 2024 to book one or more presentation slots. From January 22, 2024, booking will be open to all DMEA exhibitors. There is a charge for booking a slot (see § 6 of these Conditions of Participation). One presentation slot on the guided tour corresponds to 8 minutes. Each exhibitor can only book one slot per topic.
At the time of booking, the exact date of the tour is not yet fixed. The bsg will communicate the date and time of the tour in due time (at the latest two weeks before the start of the DMEA). After providing payment details, exhibitors will receive a booking confirmation by e-mail and, in a second step must provide the title, a brief description of their intended presentation as well as the speaker of the presentation via the platform. Bookings are possible until February 8, 2024, 23:59 Uhr.
As of that date, the required information (title, brief description, speaker, billing details) must be complete and correct. If the invoice data in particular is incomplete or incorrect, the resulting processing effort will be invoiced at EUR 85 net (plus VAT).
2.3. There is no right of withdrawal or cancellation. If you do not attend the booked slot, this does not release you from your obligation to payment.
2.4. The bsg reserves the right to reject contributions at its own discretion if they do not fit the given thematic block as evidenced by the title and/or description.
3. Tour procedure, your contribution
3.1. A guided tour may last a maximum of 45 minutes, there is a maximum of four slots per tour, and one presentation slot is equal to 8 minutes. As part of the relevant guided tour, the bsg will lead interested trade visitors participating in the tour to the stands of the exhibitors who have booked a slot. Then the respective exhibitors will have the opportunity to present their contribution to the trade visitors.
3.2. The sequence of the tour (i.e., the order in which visitors visit the exhibitors' stands) will be determined by the bsg after the end of the booking period and will be independent of the time of booking.
3.3. You are basically free in the design of your contribution, but you have to consider the time limit of your slot. Delays for which you are responsible may possibly result in your presentation time being shortened in accordance with the delay.
3.4. You are responsible for ensuring that your contribution does not infringe any third-party rights (e.g., copyrights).
3.5. As far as Messe Berlin GmbH has prepared a hygiene concept for the DMEA, it is compulsory to comply with its specification.
3.6. The bsg reserves the right to interrupt, shorten or terminate contributions if this is necessary for important reasons. This is the case, for example, if contributions do not correspond to the agreed topic, infringe the rights of third parties, are illegal or contain discriminatory content, if the hygiene concept of Messe Berlin GmbH is not followed or the speaker is obviously not sufficiently qualified to speak in front of a professional audience.
4. Image recordings
The bsg, bvitg e. V. and Messe Berlin GmbH will take and archive images of events and contributions for the purposes of DMEA program documentation, in whole or in part, and use them in the following manner:
- Use for public communication measures of Messe Berlin GmbH, bsg or bvitg e. V. in connection with the DMEA (e.g., website, social media, print media).
- For editorial reporting as part of their public relations work in their own and third-party print and digital media.
- Disclosure to members of the press for the purpose of reporting on the DMEA.
5. Rights of use
5.1. You grant bsg all rights necessary for the fulfillment of this contract. This includes in particular the right to use the images as described in § 4.
5.2. To the extent that you provide a CV and/or photograph as part of the registration process and upload it to the portal, the bsg, bvitg e. V. and Messe Berlin GmbH are entitled to use the CV and/or photograph in event-related print and digital products (e.g. program websites, highlight flyers, social media posts).
5.3. The concession of rights is irrevocable, unlimited in terms of time and place, and transferable, and includes in particular the right to reproduce, distribute, and make publicly accessible image recordings and, if applicable, CV and/or photo.
5.4. The bsg will respect your personal rights during the process of use.
6. Prices and payment
6.1. Each slot booked will be charged at a net price of EUR 450.00. All prices quoted are exclusive of value added tax at the applicable statutory rate.
6.2. bsg will send an invoice by e-mail, the amount is payable within 21 days.
6.3. If no receipt of payment can be ascertained after expiry of the payment period, the bsg shall be entitled to reallocate the booked but unpaid slot.
8. Use of third parties
The bsg may, at its own discretion, employ third parties and assign to them the rights necessary for the performance of its tasks. The bsg shall remain solely responsible to you for such third parties.
9. Cancellation of the event
In the event of closure/disruption of the venue or for reasons of force majeure, Messe Berlin GmbH is entitled to cancel or postpone an event. In this case, bsg will inform you as soon as possible. Claims for reimbursement of expenses are excluded in the event of timely cancellation of an event. In any case, a cancellation is considered to be on time if it is announced at least two weeks before the event.
10. Personal absence
If you are unable to use the booked slot or if the scheduled speaker is unable to attend, please inform bsg as soon as possible by sending an e-mail to dmea@bvitg.de so that the guided tour is not impeded as a result. Furthermore, we kindly ask you to find a substitute speaker in the latter case (after consultation with the bsg). The bsg reserves the right to cancel the presentation if no adequate replacement can be found.
11. Data protection
Please note the separate data protection notificaiton.
12. Liability
12.1. With regard to your contribution and, if applicable, your curriculum vitae and photograph, you shall indemnify the bsg, bvitg e. V. and Messe Berlin GmbH against all claims by third parties based on an infringement of copyright or other third-party rights for which you are responsible.
12.2. The bsg shall be liable without limitation for intentional or grossly negligent conduct and always in the event of culpable injury to life, limb or health, in cases of fraudulent intent, in the event of the assumption of a guarantee or in the event of claims under the Product Liability Act.
12.3. In the event of simple negligence, bsg shall only be liable for the breach of cardinal obligations. A cardinal obligation is an obligation the fulfillment of which makes the proper execution of the contract possible in the first place and on the fulfillment of which the other party may rely. In the event of negligent breach of a cardinal obligation, the liability of bsg shall be limited to compensation for foreseeable and typical damage.
13. Place of jurisdiction and place of performance, applicable law
13.1. As far as legally permissible, the place of performance and jurisdiction shall be Berlin.
13.2. German law shall apply to the exclusion of the conflict of laws and the UN Convention on Contracts for the International Sale of Goods.
14. Final provisions
14.1. Should individual clauses of these terms of participation be invalid in whole or in part, or should the contract contain a loophole, the validity of the remaining contractual clauses or parts of these clauses shall remain unaffected. The invalid or missing provisions shall be replaced by the relevant statutory provisions.
14.2. Amendments to these terms of participation (including this written form clause) must be made in writing.
(Status: October 2023)
