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Conditions of Participation of bvitg Service GmbH for exhibitors to the Solutions Hub 2025
bvitg Services GmbH (hereinafter referred to as "bsg") organizes one or more Solutions Hubs at the DMEA on selected topics. A Solutions Hub is an event where multiple exhibitors, who have purchased a presentation slot for the respective Solutions Hub, can give presentations on a specified topic to interested visitors.
Exhibitors wishing to present within a Solutions Hub must register in advance with bsg on the DMEA booking portal (hereinafter referred to as the “portal”) and purchase a presentation slot against a fee.
By registering on the portal, you agree to these Conditions of Participation.
1. Entry requirements and registration on the portal
1.1. All companies registered as exhibitors for DMEA 2025 are entitled to book one or more slots in the Solutions Hub.
1.2. Provision of the data marked with an asterisk (*) on the portal is mandatory, as it is required by bsg in order to carry out the Solutions Hub.
1.3. Your data will remain stored on the portal even after the Solutions Hub session has taken place. The bsg will use this data for planning of future DMEA events and may contact you via email in this regard (cf. § 7 of these conditions of participation). You may request the deletion of your data or your entire portal user account by sending an e-mail to dmea@bvitg.de if you do not wish for your data to be stored. This does not affect the transfer of rights of use in relation to presentations already made, which is irrevocable (cf. § 5 of these conditions of participation).
1.4. By registering on the portal and accepting these Conditions of Participation, you commit to provide the services specified in these Conditions of Participation.
2. Booking procedure and deadlines
2.1. The topics of the various Solutions Hubs are announced on the DMEA website. A limited number of slots are available for each topic. Due to the limited number of available presentation slots per topic, individual topics may be fully booked before the booking deadline.
2.2. All exhibitors registered for DMEA 2025 can book one or more slots from the booking release on January 14, 2025. Booking of a presentation slot is subject to a fee (see § 6 of these Conditions of Participation). A single slot in the Solutions Hub corresponds to 10 minutes. Each exhibitor can book a maximum of five slots in total.
At the time of booking, the exact date and time of the Solutions Hub has not yet been fixed. The bsg will communicate the date and time of the Solutions Hub in good time (at the latest two weeks before the start of the DMEA). After providing payment information, booking parties will receive a confirmation by e-mail. In a second step, they must then provide the title, a brief description, and the speaker of their intended presentation via the portal.
Bookings are only possible via the portal and until February 13, 2025, 11:59 pm. The required information (invoice data, title, short description, speaker) must be finalised and provided by this time. If – in particular – the invoice data is incomplete or incorrect, the associated processing costs will be charged at EUR 85 (plus VAT).
2.3. No right of cancellation or withdrawal is granted. Should you not take up the booked slot, it will not release you from your payment obligations.
2.4. The bsg reserves the right to reject contributions at its sole discretion if they do not align with the designated topic as indicated by the title and/or description.
3. Procedure of the Solutions Hub, your contribution
3.1. A Solutions Hub lasts 40 minutes; there is a maximum of four slots per Solutions Hub, one presentation slot corresponds to 10 minutes. If additional material, such as a presentation, is to support the session, you are responsible for ensuring that the material is provided to bsg in a common format in a timely manner. The final version of the planned presentation must be provided to bsg digitally and no later than March 24, 2025, 11:59 pm.
3.2. The sequence of the Solutions Hub (i.e., the order of the presentations within the respective topic) will be determined by the bsg after the booking deadline and is independent of the time of booking.
3.3. You are basically free in the arrangement of your presentation, however you must adhere to the time limit of your slot. Delays during preparation and/or on site on the day of the presentation for which you are accountable may result in a corresponding reduction of your presentation time.
3.4. You are responsible for ensuring that your presentation does not infringe any third-party rights (e.g., copyrights).
3.5. Insofar as Messe Berlin GmbH has drawn up a hygiene concept for the DMEA, compliance with its specifications is mandatory.
3.6. The bsg reserves the right to interrupt, shorten or terminate presentations if this is necessary for important reasons. This is the case, for example, if presentations do not correspond to the agreed-upon topic, infringe the rights of third parties, are illegal or contain discriminatory content, if Messe Berlin GmbH's hygiene concept is not followed, or if the speaker is obviously not sufficiently qualified to speak to a professional audience.
4. Image and sound recordings
4.1. The bsg, the bvitg e. V. and Messe Berlin GmbH will record events and contributions for the purpose of DMEA program documentation in whole or in part in film, image, and sound, archive them and, if necessary, use them in the following manner:
- Use for public communication measures of Messe Berlin GmbH, the bsg or bvitg e. V. in connection with the DMEA (e.g., website, social media, print media).
- For editorial reporting as part of their public relations work in their own and third party print and digital media.
- Disclosure to members of the press for the purpose of reporting on the DMEA.
4.2. There is no obligation on the part of bsg, bvitg e. V., and Messe Berlin GmbH, nor any entitlement on your part, regarding the depicted use.
5. Rights of use
5.1. You grant bsg all rights necessary for the fulfillment of this contract. This includes in particular the right to use the image and sound recordings as described in § 4.
5.2. To the extent that you provide a CV and/or photograph as part of the registration process and upload it to the portal, the bsg, bvitg e. V. and Messe Berlin GmbH are entitled to use the CV and/or photograph in event-related print and digital products (e.g., program websites, highlight flyers, social media posts).
5.3. The granting of rights is irrevocable, unlimited in time and place, and transferable, and includes in particular the right to reproduce, disseminate and make publicly available the image and sound recordings and, if applicable, the curriculum vitae and/or photograph.
5.4. The bsg will respect your personal rights during the process of use.
6. Prices and payment
6.1. Each presentation slot booked will be charged at a net price of EUR 1,100. Member companies of the Bundesverband Gesundheits-IT - bvitg e. V. are eligible to a special price of EUR 990 net per slot. All prices quoted are exclusive of value added tax at the applicable statutory rate.
6.2. The bsg will send an invoice by e-mail, the amount is to be paid within 21 days.
6.4. If no payment is received after the payment deadline, the bsg is entitled to reallocate the booked but unpaid slot.
8. Use of third parties
The bsg may, at its own discretion, employ third parties and transfer to them the rights necessary for the fulfillment of its tasks. The bsg shall remain solely responsible to you for such third parties.
9. Cancellation of the event
In the event of closure/disruption of the venue or for reasons of force majeure, Messe Berlin GmbH is entitled to cancel or postpone an event. In this case, bsg will inform you as soon as possible. Claims for reimbursement of expenses are excluded in the event of timely cancellation of an event. Cancellations are deemed to have been made timely in any case if they are announced at least two weeks before the event.
10. Personal impediment
If you are unable to use the booked slot or if the scheduled speaker is unable to attend, please inform bsg as soon as possible by sending an e-mail to dmea@bvitg.de so that the guided tour is not impeded as a result. Furthermore, we kindly ask you to find a substitute speaker in the latter case (after consultation with the bsg). The bsg reserves the right to cancel the presentation if no adequate replacement can be found.
11. Data protection
Please note the separate data protection notification for this event.
12. Liability
12.1. With regard to your presentation and, if applicable, your curriculum vitae and photograph, you shall indemnify the bsg, bvitg e. V. and Messe Berlin GmbH against all claims by third parties based on an infringement of copyright or other third-party rights for which you are responsible.
12.2. The bsg shall be fully liable for intentional or grossly negligent conduct and always in the event of culpable injury to life, limb or health, in cases of fraudulent intent, when assuming a guarantee or for claims under the Product Liability Act.
12.3. In the event of simple negligence, bsg shall only be liable for the violation of cardinal obligations. Cardinal obligations are obligations whose fulfillment enables the proper execution of the contract in the first place and on whose compliance the other party may rely. In the event of negligent breach of a cardinal obligation, the liability of bsg shall be limited to compensation for foreseeable and typical damage.
13. Place of jurisdiction and place of performance, applicable law
13.1. Berlin is agreed upon as the place of jurisdiction and performance, to the extent legally permissible.
13.2. German law shall apply to the exclusion of the conflict of laws and the UN Convention on Contracts for the International Sale of Goods.
14. Final provisions
14.1. Should individual clauses of these Conditions of Participation be invalid in whole or in part, or should the contract contain a loophole, the effectiveness of the remaining contract clauses or parts of these clauses shall remain unaffected. The relevant statutory provisions shall replace ineffective or missing provisions.
14.2. Amendments to these Conditions of Participation (including this written form clause) must be made in writing.
(Status: January 2025)